During the lockdown we are forced to work from home and hold video meetings. What can you do to make those meetings really productive?
Meetings are abundant in our work life, but sometimes, many times, they are as abundant as they are useless. Long 2-hour sessions involving 5 or 6 or more people. Theoretically they are convened to reach conclusions but often the conversations go nowhere and it is difficult to tell why we had them in the first place.
That's why we propose three tips to make video call meetings more productive, useful and time-consuming.
1. Identify the main objective of the meeting
We need to know what issues we're going to address. Before starting a meeting we have to know what we want to achieve and what the objectives are. Sometimes it can be to move a new instruction or to communicate new schedules. It can also be to demand more commitment or to give energy. Whatever the agenda, identify the central objective of the meeting.
2. Limit speaking time
It's good to establish a limit in the meeting. And it is much better to set limits on time so that no one gets too long or starts talking about unrelated topics. In a video call, 1 or 2 minutes are enough to convey an idea without tiring the others.
3. Define the tasks at the end
There is nothing worse in a meeting than to end up saying, and in the end, what have we agreed? To avoid that strange feeling of not knowing very well what the meeting was for, it is perfect to end with conclusions on the main issues on which we have agreed something and what the tasks are that need to be done. And who will be responsible
Video call sessions should last no longer than 45 minutes and allow a reasonable time for raising the issues, listening to opinions, ordering the discussion and drawing conclusions.